Step 2: Manage Your School(s)
⏱️ Estimated Time: 8 minutes
Now that your business is configured, let's set up your school location(s). This step will help you understand how to set up your location(s) basic information, and how to properly apply school level tags to assist in the future step in creatin tuition fees.
🎯 What You'll Accomplish
By the end of this step, you'll have:
- ✅ School profile with location and contact details
- ✅ School Details like TAX ID and service type
- ✅ A Created Tag that you can assign to your school(s)
📋 Prerequisites
Before you begin, make sure you have:
- ✅ Completed Step 1 (Business Configuration)
- ✅ School Profile Information (name, address, contact details)
🚀 Let's Get Started
1. Access School Management
- Click into the Configuration tab → Center/School Profiles
- Click into the “Default Center” option
2. Set Up Your School Profile
Basic Information
- School Name: Official name of your school/program
- School Address: Physical location (if applicable)
- TAX ID: This will appear on parent bills and tax statements
- Contact Information: Phone, email, website
- Upload your School Logo (Optional) • Click the "Upload Photo" option that is located next to your School name on the profile page • Select your School logo (PNG, JPG, or SVG format) • Adjust size to ensure it displays properly on registration forms
Operating Details
- Primary Contact: Designated staff member to the school
- Time Zone: The time zone the School location respects
- Service Type: The care types the school location offers • Long Day: All day childcare program offerings • Before and After: Only Before and After childcare program offerings • Both
Click the Save button to retain your School Profile information
3. Create and Assign Tags to your School
1. Click into the Manage Tags option under Configuration
- Center/School Tags: These will be applied to your School profile
- Employee Tags: These will be applied to your staff members
- Child Tags: These will be applied to child profiles
- Contact Tags: These will be applied to parent contact profiles
- Account Tags: These will be applied to family accounts
2. Create a Center/School Tag
- Under the Center/School Tag section, type in the Add Tag text box
- Click the + button
- To Edit or Delete the Tag > click the three dot action button and select the appropriate option
3. Assigning the Tag to your School
- Under Configuration > Click into the Center/School Profiles tab
- Click into the School profile you wish to have a tag assignment
- Under the Center/School Profile page scroll down to the Tags section
- To assign a tag > Click the tag name and click the Save button
- To remove a tag assignment > Click the existing assigned tag(s) and click the Save button.
4. Manage Spaces
Add Spaces: These are physical locations in your school building that act as “homerooms” for your class programs (Gymnasium, Cafeteria, Infant Room, etc.)
- While under the Center/School profile > Click the Spaces option
- Click the Add New Space button
- Enter in the Space Name and assign an appropriate icon
- If you need to add another space > Click the + Add Another Space button
- Fill out the Space Name and assign an appropriate icon
- Once you have added all your spaces > Click the Add button
- To Edit or Delete a Space > Click the three-dot action button on the space tile
🎥 Video Tutorial
📚 Additional Resources
Need Help?
- 📖 School Management Guide - Detailed documentation
- 🆘 Contact Support - Get help from our team
- 💬 Community Forum - Ask questions from other users
Common Questions
Q: Can I have multiple schools under one account? A: Yes! You can manage multiple schools or programs from a single KangarooTime account.
Q: Can I change my school profile later? A: Yes, you can update the school profile at any time.
✅ Verification Checklist
Before moving to Step 3, verify you have:
- School profile completed with all details
- School Tags created for all your schools
- Spaces/rooms with their proper name and icon
🎯 Ready for Step 3?
Once you've set up your school details, you're ready to configure your tuition rates.
What's Next?
- Step 3: Configure Your Tuition Fees → - Learn how to set up your billed tuition
🎉 Excellent Progress!
Your school is now configured. Let's add your tuition fees next.